LCRD

Linear Collider Research and Development Group

Information concerning the FY04 proposal documents

Note that the due date for new subproposals has been extended to October 24. After incorporating changes based on advice from ALCPG working group leaders, you MUST submit your proposals to DOE well before the review committees meet.

Synopsis

Both DOE and NSF have indicated there will be continued support for machine and detector R&D in FY04. DOE plans to support R&D at the $500k level for detector projects, and at the $400-800k level for accelerator R&D. NSF hopes to increase its FY03 funding (~$150k) considerably.

Groups that did not participate last year are welcome to participate in the FY04 proposal.

The procedure this year will be similar to last year's. We will assemble a combined UCLC/LCRD document which describes projects already underway as well as those which are newly proposed. This combined document will include the LCRD "subproposals" from proponents as well as the UCLC proposal to NSF, which has already been updated by UCLC.

As was done last year, ALCPG Working Group conveners will read the LCRD subproposals in order to strengthen them through suggestions, comments, and advice offered to the proponents. Revised subproposals will be assembled into a large document which will be reviewed by the Holtkamp and Gordon committees.

Later, the subproposals will be submitted by individual groups, either as requests for supplemental funding or as new grants, depending on whether the proposed work is an extension of efforts already underway (generally true for detector projects) or a new line of research (usually true when a detector group submits its first accelerator physics proposal).

Differences from FY03

Proposals for continued DOE funding will be handled with a procedure much like last year's. There are some important differences, however:

1. Proponents are encouraged to outline up to a three year R&D program with a constant funding profile for the out years, if the project naturally extends over multiple years;

2. Proponents who have already received funds in FY03 should include reports of progress in their proposals;

3. Proposals should be approximately six pages in length. Please bear in mind that the review panels will be reading a large number of proposals! You may want to include more detail (in your progress report, for example) than space allows. In this case, please include additional information in an appendix at the end of your proposal. We will include it with the combined document, but you should not assumme that the Gordon and Holtkamp committee members will have time to read it. References to documents posted on the web can also be used to present additional information.

4. Dave Sutter has asked that accelerator proposals address the present uncertainty in funding level this way:
   • Write a three-year proposal which requests the same amount of funding for each year
   • If it can be done sensibly, have your proposal present two different project scenarios, corresponding to a more generous and less generous funding level.

Preparing your FY04 proposals

This is important. Please put a significant amount of effort into polishing the organization, clarity, and crispness of argument in your proposals. We heard a number of informal comments from both funding agencies expressing a desire for better exposition and clearer logic in this year's proposals.

Here's the schedule, which allows the combined proposal document to be delivered to the review committees at the beginning of December.

• 10/24/03
  DOE proposals completed and submitted to LCRD for internal review by the ALCPG working group leaders. Please produce both postscript and pdf versions of your document and email them (or their URL's) to George Gollin: g-gollin@uiuc.edu. (There are some font-compatibility issues which are more easily resolved if both .ps and .pdf files are available.)

  Use the same format as last year, with the addition of a progress report section (and an appendix if necessary). We will link these to the LCRD R&D Project Information and Status page as we receive them.

  Please be sure your budgets include indirect costs and describe clearly how the funding is to be shared among participating universities. If it isn't obvious from your proposal, please let us know who is to be included in the overall author list for the combined UCLC/LCRD proposal document.

• 11/07/03
  Comments, suggestions, and advice from the ALCPG working group leaders are distributed to the LCRD proposal proponents. We will send the comments to each proposal's contact person; please distribute these to your collaborators.

• 11/07-11/14/03
  Proponents revise their proposals in response to the internal review by the ALCPG working group leaders. Please send them (or their URL's) to George Gollin, g-gollin@uiuc.edu. As before, it is helpful to receive both postscript and pdf versions.

  In cooperation with UCLC and LCRD proposal coordinators, Working Group leaders write "front matter" (overviews, and so forth) for the combined proposal document.

• 11/14/03
  Final drafts of all material (proposals, overviews, etc.) due to George for assembly.

• 11/17/03
  Electronic version of combined document is ready for inspection by LCRD and UCLC participants, who contact George with corrections as necessary.

  Proponents should begin readying their individual proposals for transmission directly to DOE, then submit them as soon as they have been processed by their university offices of sponsored research.

• 11/24/03 (click here to see that pumpkin graphic from before the schedule was changed)
  Final (electronic) version of combined document is released to USLC Steering Group and sent to the printer.

  Proponents should strive to have their individual proposals arrive at DOE by this date.

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